Policy and consent templates

These are drafts, not legal advice. Have them reviewed by your attorney before use.

INTER-SCHOOL FEES AND TRANSFER AGREEMENT

Between [School A], [School B] and any school that signs below ("the Schools").

1. Purpose. The Schools agree to act in good faith when a pupil moves between them, so that families are treated fairly and schools are not left unpaid.

2. Consent first. A School will share information about a pupil's fees or conduct only with the written consent of the pupil's parent or guardian.

3. Fees. Before enrolling a pupil from another School, the receiving School will ask whether fees are outstanding. A School may decline to enrol a pupil only where the parent has not agreed a payment arrangement and the amount owed is confirmed in writing.

4. Truthful references. Information given about a pupil will be accurate, factual and limited to fees, academic progress, parent involvement and behaviour. No School will pass on rumour or repeat a reference outside the two Schools concerned.

5. Right of reply. Where a reference is negative, the parent will be told and may respond before a decision is made.

6. Disputes. A parent may dispute any record at disputes@madaris.co.za. The Schools will not rely on a disputed record until it is resolved.

7. Review. This agreement is reviewed each year.

Signed for [School A]: ____________  Date: ________
Signed for [School B]: ____________  Date: ________

PARENT / GUARDIAN CONSENT

I, [parent name], ID number [number], parent or guardian of [child name], date of birth [date], consent to [School name] doing the following:

(a) recording my child's name, date of birth, any fees I owe the School and since when, together with a one-way code derived from my child's ID or birth certificate number, on the Madaris network, which only approved schools can access;
(b) sharing that information with another approved school that is considering enrolling my child;
(c) requesting and giving a reference about my child between the two schools concerned.

I understand that: the record expires after 24 months unless renewed; it is hidden 30 days after the debt is cleared; I may ask to see it, correct it or dispute it at disputes@madaris.co.za; and information may be stored outside South Africa.

Signed: ____________  Date: ________

[School letterhead]                                    [Date]

To: [Parent name]
Re: [Child name], [class]

Dear [Parent name],

[Transfer] We confirm that [child name] attended [School] from [date] to [date]. Fees [are paid up / are outstanding at R____ since ____].

[Refusal] We are unable to release the transfer documents for [child name] at this time because fees of R____ are outstanding. We are willing to discuss a payment arrangement. Please contact [name] on [number] by [date].

If you disagree with this record you may write to disputes@madaris.co.za.

Yours sincerely,
[Principal]